Documentation & Help Hub Season 2026–2027

Jackson County Robotics Documentation

Official guides and operational reference for Coaches and Event Partners (EPs).

Download Quick Start PDF Fullscreen Feedback / Questions
5-Minute Quick Start Workflow
1
Register Account
Sign up with school email; educational domains auto-approved instantly.
2
Setup School
Confirm school number, physical address, and invite co-coaches.
3
Build Teams
Add team letters (A-K), set division (ES/MS/HS), and nicknames.
4
Enter Events
Browse tournaments, filter divisions, and 1-click register or waitlist.
5
Bill & Print
Print itemized invoices for bookkeepers; print receipts when paid.
What Coaches Can Do
Roster & Billing Hub
  • Create & Manage Account: Self-service signup with auto-whitelisting for school domains, secure password resets, and mobile profile updates.
  • Manage School Programs: Maintain official school profile, facility address, billing contacts, and school numbers.
  • Associate Coaches with Schools: Affiliate with multiple schools from a single coach account, set primary school preference, and invite assistant coaches.
  • Build Team Rosters: Create and edit teams using approved competition letters (A-K, omitting I, O, S, L), assign grade divisions (ES, MS, HS), and set mentor leads.
  • Browse Tournaments Schedule: Explore all available robotics competitions, view capacity gauges, entry fees, and registration deadlines.
  • Register Teams for Events: 1-click batch register eligible teams; automatic placement in prioritized waitlist if event is at capacity.
  • View "My Events": Dedicated dashboard displaying only tournaments your teams are registered or waitlisted for, with payment badges.
  • Print Itemized Invoices: Download and print formal billing invoices for school treasurers, bookkeepers, and purchase orders (PO).
  • Print Verified Payment Receipts: Once registration payments are recorded, 1-click print official receipts with zero balance confirmation.
  • Live Calendar Sync: Subscribe to rolling .ics feeds for Apple/Android calendars and 1-click add to Google Calendar.
What Event Partners (EPs) Can Do
Tournament Operations
  • Create & Publish Tournaments: Define date, schedule, venue instructions, team capacity, fee per team, and eligible divisions.
  • EP Management Console: 6-section sidebar organizing operations: Overview, Roster, Waitlist, Day Ops, Financials, and Settings.
  • Roster & Waitlist Management: View registered teams with live payment badges, manual registrations, scratch tools, and 1-click waitlist promotion.
  • Morning Check-In Desk: Interactive front-desk check-in interface on phone, tablet, or laptop with real-time arrival counter.
  • Robot Hardware Inspection: Pass/fail robot inspection tracking ensuring all entries comply with sizing and safety rules before matches begin.
  • Print EP Emergency Contact Sheets: 1-click print master check-in sheets with coach mobile numbers and inspection tracking columns.
  • Print Pit Signs & Badges: 1-click batch print clean 8.5×11 landscape pit table signs with large team numbers and school affiliations.
  • Tournament Manager (TM) Export: Export roster CSV formatted for direct import into Tournament Manager scoring software.
  • Record Payments & Waivers: Log payments received on-site or by mail (School Check, Cash, Card, Purchase Order, Fee Waiver).
  • Public Spectator Portal: Share tokenized public links (e.g., E26001-BETA.html) showing live check-in and inspection progress to families.
quick_start_guide.pdf (2 Pages • 196 KB)
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